By now you are hopefully aware that our fleet will be hosting the 2012 RC Laser North American Championship in Canandaigua on June 8-10.
Our next meeting is tentatively scheduled for the afternoon of February 12. We don’t yet have a location or specific time but go ahead and pencil in the date on your calendar.
With this post, we just wanted to update everyone on the first planning meeting held on January 8 and to explain who has already volunteered to work in the various groups. If you didn’t attend, you can begin to think about where you’d like to help and let the others in the group know your preference.
About 15 members from the fleet met at for brunch at Bill & Tracy Blevins house. The food and the company was great. After everyone seemed to be perfectly stuffed, we gathered in the den and discussed our planning progress, an overview of the events during the race weekend and then got down into details that will need to be handled over the next couple of months.
The work to be done was divided into six sections and fleet members volunteered to help in each of the groups. The sections and volunteers are as follows in this list with the committee chairs underlined:
- Venue – Nelson Habecker, Anne Lambert
- Marketing & Registration – Mary Schmidt
- Racing – Jonathan Gorbold, Bill Schmidt, Sue Bennett, Anna Gorbold
- Food – Terry Schmidt, Neil Atkins, Gary Schmidt
- Sponsorship & Awards – Anne Lambert
- Treasury – Maggie Atkins, Terry Schmidt, Nelson Habecker
A Google Document was shared with each committee and we are trying to use that to aggregate everyone’s notes for tracking purposes this year but also for future regattas. If you would like that URL, email us at rcsailors@gmail.com and we’ll reply back with that link. If you’d like to associate your name with one of the working groups, just let us know that too and I’ll add your name to the group or you could just go into the Google Doc if you have the URL and add your own name.
The latest update of that document is pasted below:
RC Laser North Americans
June 8-10, 2012
Canandaigua, NY
- Marketing & Registration – Chair: Mary Schmidt
- Help “Racing” with non-racing part of NOR
- Includes info on places to stay (CYC camping)
- Includes info on local food (ie: breakfast)
- Regatta banner for pier – Jack will buy this
- Web site
- Online registration & payments
- Solicit/collect photography from spectators & racers
- Updates to class website
- Press releases to local media
- Friday check-in
- Nelson has box of Wrist bands
- Hand out racer packets & pre-ordered shirts
- Venue – Chair: Nelson Habecker, Anne Lambert
- Preferred location is city Steamboat Landing pump-out dock
- Permit application in City’s hands, meeting in Feb.
- Backup locations
- Insurance?
- Regatta permit (with CYC)
- Bathrooms
- Parking, maps & directions
- Boat staging & setup (Steamboat Landing tent)
- Foul weather safety plan
- Racer / dock safety (life rings)
- Racing – Chair: Jonathan Gorbold, Bill Schmidt, Anna Gorbold (PRO), Sue Bennett (PRO), Keith Calkins (PRO)
- Racing format
- Odds/Evens
- Promotion/Relegation
- 1st through x places
- Large score sheets printed from Bill’s .pdf file
- Marks – Nelson ordered marks from Gander Mountain on 1/15
- Official Sailing Instructions & Notice of Race to be published as soon as the venue is finalized, hopefully before March 1.
- Solicit and manage Volunteers and volunteer work
- Mark/Rescue Boat
- Countdown starter with backup
- Pick-up sticks
- Clothespins (if promotion/relegation format used)
- PRO /Volunteer Uniforms / t-shirts
- Food & Entertainment – Chair: Terry Schmidt, Neil Atkins, Gary Schmidt
- Friday night, free drink at CYC with wristband (sponsor)
- Muffins, doughnuts, bagels / coffee on Sat & Sunday
- Steamboat Landing ($250 for tent) $12 lunches, Saturday, conditional on venue selection – Nelson & Bill having lunch meeting there on Wed. 1/25
- Gary possibly checking on Lunch box deal for one day with HESS (Friday or Sunday?)
- CYC dinner on Saturday night
- Possible entertainment at club Saturday night?
- Raffle – Mary Schmidt will help
- Belmont Weekend
- Sponsors & Awards – Chair: Anne Lambert
- Regatta Caps – Bill will work with Nick Mortgu
- Nick Mortgu for RC Laser logo if needed for trophies, other things
- Class will donate $250 for awards
- Drink sponsor Friday night (East Ave Liquor is working with distributors tentative hours 5pm -7pm)
- Perpetual award from John Emeleah
- Awards for race winners based on Racing format
- Ideas:
- Top Youth
- Top Woman
- Distance Traveled
- Most improved (since last North American’s)
- Deckorations – idea is to announce a contest, sent along with the NOR, so racers have time before they arrive at the event to add some legal colorful spice to their white hulls and sails and then to photograph everyone with their boat at check-in, showing off their decorated hulls and sails and on Friday night we’ll post all of the pictures in the club and have a “People’s Choice” award given on Saturday night from all votes received.
- Treasury – Chair: Maggie Atkins, Terry Schmidt, Nelson Habecker
- Budget – Maggie has the budget
- Collect online payments (PayPal), checking on setting up RC Fleet bank account
- Collect cash & checks
- Pay bills
- Reimbursements
